Last updated: 2 September 2025
This Privacy Policy explains how The International Linguistic Society, trading name of The International Society of Experimental Linguistics (Company No. 489381, registered in Greece), collects, uses, and protects personal data. We are committed to safeguarding your privacy and complying with the EU General Data Protection Regulation (GDPR).
1. Information We Collect
We collect and process the following data:
- Registration details: name, email, institution, address, billing details.
- Payment information: processed securely via third-party providers (we do not store card details).
- Abstract submissions: author names, affiliations, email addresses, and abstract text.
- Communications: correspondence by email or through our website.
- Website usage: cookies, IP addresses, and analytics.
2. How We Use Your Data
We use your information to:
- Manage conference registrations and participation.
- Process payments and issue invoices.
- Publish accepted abstracts in the online Book of Abstracts.
- Send conference communications (confirmations, updates, programme details).
- Verify eligibility for discounted registration rates.
- Comply with legal, accounting, and tax obligations.
3. Abstract Publication
- By submitting an abstract, authors consent to publication of their name, affiliation, and abstract in the Book of Abstracts.
- Authors retain copyright. A non-exclusive licence is granted to us for online publication.
- Abstracts are permanently archived as part of the academic record and cannot be withdrawn once published.
- No royalties or payments are due for publication.
4. Sharing of Data
We do not sell or rent personal data. Limited data may be shared with:
- Payment providers (e.g. PayPal, banks) to process transactions.
- Conference partners or venues where necessary for event organisation.
- IT service providers supporting our systems, under confidentiality agreements.
5. Legal Basis for Processing
We process data under GDPR bases of:
- Contract: to provide registration and participation services.
- Consent: for newsletter subscriptions and abstract publication.
- Legal obligation: invoicing, tax compliance.
- Legitimate interest: academic publishing and event administration.
6. Data Retention
- Registration and financial records are retained for a minimum of 6 years (or longer if required by Greek law).
- Abstracts remain permanently published online as part of the academic record.
- Other personal data is retained only as long as necessary for its purpose.
7. Your Rights
You have the right to:
- Access your personal data.
- Request correction or deletion (subject to legal and academic record obligations).
- Restrict or object to processing.
- Data portability.
- Withdraw consent (e.g. for newsletters).
Requests can be made via contact@linguistic-society.com.
You also have the right to lodge a complaint with your local Data Protection Authority.
8. Cookies & Analytics
We use cookies to improve site functionality and measure traffic. You can manage cookies in your browser. See our separate Cookie Policy for details.
9. Security
We implement technical and organisational measures to protect your data. All online payments are processed over secure, encrypted connections by third-party providers.
10. International Transfers
Your data is primarily processed in the EU. If transferred outside the EU, appropriate safeguards (e.g. Standard Contractual Clauses) will be applied.
11. Contact Information
The International Linguistic Society
Trading name of The International Society of Experimental Linguistics
Company No. 489381
Sokratous 56, 155 62 Athens, Greece
Email: