Last updated: 19/02/2025

1. Introduction

Welcome to the International Linguistic Society Conference website (the “Site”). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains what personal data we collect, how we use it, and the choices you have regarding your information when you interact with our Site, including during the registration and participation in our conferences (e.g. Athens, Hong Kong, Paris, etc.).

2. Information We Collect

2.1. Registration & Submission Data

When you register for our conferences or submit abstracts and proposals, we may collect information such as:

  • Your name, email address, and contact details.
  • Professional information (e.g. organisation, job title).
  • Any additional details provided during the registration or abstract submission process.

2.2. Technical Data

As you navigate our Site, our servers automatically record technical information, including:

  • IP address, browser type, and operating system.
  • Device identifiers and usage data.
  • Cookie data and similar tracking technologies (see Section 4).

3. How We Use Your Information

We use the data we collect for several purposes:

  • Managing Conference Participation: To process your registration, communicate important updates, and organise your attendance.
  • Enhancing Your Experience: To analyse trends and improve our Site’s functionality and user experience.
  • Communications: To send you newsletters, event updates, and respond to inquiries.
  • Compliance & Security: To meet legal obligations, enforce our policies, and maintain the security of our Site.

4. Cookies and Tracking Technologies

We employ cookies and similar technologies to:

  • Personalise your browsing experience.
  • Analyse site traffic and usage patterns.
  • Provide targeted content and advertisements. You may adjust your browser settings to manage cookies, but please note that disabling cookies might affect the functionality of certain parts of our Site.

5. Disclosure to Third Parties

We do not sell or rent your personal data. However, we may share your information with:

  • Service Providers: Trusted third parties who assist in operating our Site, processing payments, or delivering communications (e.g. email service providers, payment processors).
  • Legal Compliance: Authorities or other entities when required by law or to protect our rights. All third parties are contractually bound to protect your data in accordance with this Privacy Policy and applicable laws.

6. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Despite these safeguards, no method of transmission over the Internet is completely secure.

7. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

  • Access: Request access to the personal data we hold about you.
  • Correction: Request correction of any inaccurate or incomplete data.
  • Deletion: Request the deletion of your data under certain conditions.
  • Restriction & Objection: Request restrictions on processing or object to certain data processing activities. To exercise your rights, please contact us using the details provided below.

8. Data Retention

We retain your personal information only as long as necessary to fulfil the purposes outlined in this Privacy Policy or as required by law. Once your data is no longer needed, we will securely delete or anonymise it.

9. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal obligations. Any changes will be posted on this page, and we encourage you to review it regularly.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact: contact@linguistic-society.com